In order to further delineate certain functions and responsibilities relative to, and enhance the attainment of the objectives of, the One Stop Processing Center (OSPC) established under Customs Memorandum Order No. 110-89 which took effect 02 January 1990, the following guidelines are hereby promulgated:

I.          The OSPC

1.         To ensure the early location/readiness of the vehicle for the required inspection/examination, it shall be the function and responsibility of the OSPC to obtain from the shipping line concerned the Request for Stripping duly acted upon by the Arrastre Contractor.

2.         To ensure the speedy transmission and security of import/entry documents to and from the OSPC, OSPC messengers with Identification Cards duly issued by the Department of Trade and Industry, aside from official Customs messengers, shall be allowed to effect such transmission/delivery.

A Transmittal/Record Book shall be maintained for this purpose.

3.         As soon as all the required signatures are affixed to the Inspection/Evaluation Report, the OSPC shall immediately transmit the Report to the Liquidation and Billing Division.

4.         As soon as all the pertinent pre-importation documents are received, the OSPC shall furnish copies thereof to all the participating agencies concerned.

II.         Entry Processing Division

1.         Upon verification of the completeness of the required import/entry documents, including the Request for Stripping duly acted upon by the Arrastre Contractor and transmitted by the OSPC, the Division shall immediately forward the documents to the Appraisers Group (ATTN.: The Principal Appraiser concerned).

III.        Appraisers Group, FED

1.         Upon receipt of the import/entry documents, the Principal Appraiser shall immediately assign an Appraiser who shall compute and indicate the assessed duties and taxes on the import entry based on the import entry declaration.

The Principal Appraiser shall attached to the entry documents the appropriate computation/report required for the issuance of an ATRIG by the BIR.

2.         The Principal Appraiser shall issue a written set of instructions for the guidance/compliance of the assigned Examiner.

3.         Immediately after the duties and taxes have been assessed, the report for the issuance of the ATRIG accomplished, and the instructions affixed to the entry documents, the same shall be forwarded immediately to the OSPC (ATTN.: The OSPC Coordinator).

It shall be the responsibility of the OSPC to transmit the import entry documents, whether or not after the joint personal interview of the importer/donee shall have been conducted, to the Examiners Group, FED (ATTN.: The Principal Examiner concerned), with an indication in the Joint Inspection/Evaluation Report form of the date/time/place of the examination of subject vehicle.

IV.       Examiners Group, FED

1.         Upon receipt of the import entry documents, the Principal Examiner shall immediately assign an Examiner who shall, on the day fixed in the Joint Inspection/Evaluation Report form, proceed to the OSPC to await the other representatives of participating agencies concerned and therefrom proceed to the place of examination together with such representatives.

The Principal Examiner shall not assign any other functions/entry on the day of the examination to the Examiner concerned unless and until the subject entry documents shall have been transmitted to the Liquidation & Billing Division.

2.         The assigned Examiner shall strictly comply with the instructions indicated by the Principal Appraiser.

3.         After the examination, the assigned Examiner shall immediately affix signature on the Joint Inspection/Evaluation Report, inscribing therein the appropriate text, be it "No Objection", or "Adverse Report to Follow".

He shall likewise immediately accomplish the Examiner's Return and have the import entry documents transmitted directly to the Liquidation & Billing Division.

V.        Liquidation & Billing Division

1.         The Division shall await all adverse reports when these are so indicated to follow in the Joint Inspection/Evaluation Report. Should such reports be no submitted within twenty-four (24) working hours, the Division shall either - 

1.1    Return the import entry documents to the Principal Appraiser in case of any discrepancy requiring an adjustment in the assessment of duties and taxes or the issuance of a Warrant of Seizure & Detention (WSD).

In such a case, the Principal Appraiser shall return the import entry documents, after the necessary adjustment in the assessed duties and taxes, to the Liquidation and Billing Division; or forward the same with the appropriate seizure report to the District Collector of Customs, as the case may be. 

1.2    Or, immediately after the liquidation process shall have been accomplished (and taking into consideration the adjusted assessment by the Appraisers Group), forward the entry documents to the Collection Division.

VI.       Joint Inspection/Evaluation Report

1.         The report form is hereby revised as shown in Annex 1 hereof.

2.         The participating agency representative concerned shall immediately affix his signature after his evaluation and/or the joint inspection/examination of subject vehicle, without awaiting the signature of any of the representatives concerned.

3.         The designated OSPC Coordinator shall be responsible for the information and guidance of all concerned the determination and indication of the date/time and place of examination in the space provided for in the Joint Inspection/Evaluation Report form.

VII.      CID

1.         The determination of whether the importer/donor has had at least one (1) year stay abroad shall be undertaken by the CID.

VIII.     BIR

1.         The required Authority to Release Imported Goods (ATRIG) shall be issued and submitted to the OSPC to be attached to the import entry documents.

IX.       CHPG

1.         The required CHPG Clearance shall be issued and submitted to the OSPC to be attached to the import entry documents.

X.        DFA

The functions of the DFA are hereby modified as follows:

1.         Deletion of the determination of the importer/donor's one (1) year stay abroad; and

2.         To determine the authenticity of the Philippines Passport of the importer or donor, as the case may be and other pertinent certified/authenticated documents.

Copy of the Passport submitted prior to the shipment of the subject vehicle shall be verified against the DFA records before the issuance of the BIS authority to import.

XI.       Time Standard for Processing/Release

1.         No entry shall remain in any Section/Division beyond the standard times fixed hereunder, to wit: 

1.1  Entry Processing Division (EPD) day 

1.2  Appraiser Group, FED (AG, FED)           day 

1.3  Examiner Group, FED (EG, FED)            day 

1.4  Liquidation & Billing Division (LBD)         day 

1.5  Collection Division (CD)    day 

1.6  Piers & Inspection Division (PID) day

2.         OSPC ENTRY PROCESSING/RELEASING REPORT (OEPRR): In order to ensure compliance with the time standards, the OEPRR, per format shown in Annex 2 hereof shall be accomplished under the following rules: 

2.1  The form shall be maintained in adequate quantity by the Entry Processing Division. 

2.2  No entry/related document shall be accepted by any Section/Division unless the OEPRR is attached as the topmost document to the entry. If the OEPRR is not so attached to the entry and is missing, the same shall immediately be referred to the District Collector of Customs for immediate investigation. In such case, the entry shall be transmitted by the Section/Division Chief concerned who first noticed the OEPRR to be missing. 

3.3  The following procedures shall be observed: 

3.3.1    Upon receipt of the entry, the Receiving Clerk, EPD, shall attached to the entry, topmost, the OEPRR form in duplicate with carbon paper inserted in column [1], as well as the date and time the entry was received per column [2]. 

3.3.2    The OEPRR shall be performed together with the entry documents. 

3.3.3    Upon receipt of the entry, the Receiving Clerk, of all other Sections/Divisions concerned, shall indicate the date and time in the space provided for. 

3.3.4    When the entry is released from the Section/Division the Outgoing/Releasing Clerk shall indicate the date and time in the space provided for and affix his signature over his printed name to attest to said date and time. 

3.3.5    In case there is backtracking or return of the entry to any Section/Division, the Receiving Clerk shall indicate the initials of his Section/Division per column [5] and the date and time in the space provided for and the same procedures shall be observed accordingly. 

3.3.6    The OIC, OSPC, shall see to it that OEPRRs are collected daily from the PID

In addition, the OIC shall submit consolidated periodic report based on OEPRRs to the District Collector of Customs.  Any entry covering a shipment not released after seven (7) working days shall be reported to the District Collector of Customs, indicating therein where such entry may be located.

XII.      Effectivity

This Order shall take effect immediately.

Adopted: 10 Apr. 1990

(SGD.) SALVADOR M. MISON
  Commissioner