1.0
Purpose

This Circular is being issued to ensure uniformity and consistency of actions on claims for representation and transportation allowances (RATA) which is primarily granted by law to national government officials and employees to cover expenses incurred in the discharge or performance of their duties and responsibilities.

2.0
Coverage

The following national government officials and employees are covered by this Circular:

2.1 Those whose positions are listed under Service Code 18 of the Index of Occupational Services issued by the Department of Budget and Management (DBM) pursuant to National Compensation Circular No. 57 except for the positions of the President, Vice-President, Lupon Member and Lupon Chairman, and positions under the Local Executives Group;

2.2 Those whose positions are identified as chiefs of division in the Personal Services Itemization;

2.3 Those whose positions are determined by the DBM to be of equivalent rank with the officials and employees enumerated under Sections 2.1 and 2.2 hereof (Annex A); and

2.4 Those who are duly designated by competent authority to perform the full-time duties and responsibilities, whether or not in concurrent capacity, as Officers-in-Charge for one (1) full calendar month or more of the positions enumerated in sections 2.1 , 2.2 and 2.3 hereof.

3.0
Rules and Regulations

3.1 Payment of RATA, whether commutable or reimbursable, shall be in accordance with the rates prescribed for each of the following officials and employees and those of equivalent ranks, and the conditions enumerated under the pertinent Section of the General Provisions of the annual General Appropriations Act (GAA):

Officials and
Employees

Category

Rate

          Department
Secretaries or equivalent;

A

P2,500

   

  Department Under
Secretaries or equivalent

B

P1,700

   

  Department Assistant
Secretaries or equivalent;

C

P1,500

   

  Directors IV (Bureau directors and
Department Regional Directors) or equivalent;

   

  Directors III (Assistant Bureau Directors,
Department Assistant Regional Directors,
Department Service Chiefs or equivalent;
Directors II (Bureau Regional Directors) or equivalent

D

P1,400

          Directors I (Assistant
Bureau Regional Directors) or equivalent

E

P1,200

   

  Chiefs of Division identified as such in the
Personal Services Itemization or equivalent

F

P1,100

 

3.2 RATA is attached to the performance of the duties and responsibilities of the incumbents of positions and not to positions as viewed and implemented before.  Moreover, the salary grades of positions do not automatically entitle the incumbents thereof to RATA, Hence, only those officials and employees enumerated under Section 2 hereof and who are actually performing the duties and responsibilities of their positions shall be entitled thereto.

3.3. The officials and employees referred to in Sections 2.1, 2.2 and 2.3 hereof shall no longer be authorized to continue to collect RATA in the following instances:

	3.3.1	When on full-time detail with another organizational unit of the same agency, another agency, or special project for one (1) full calendar month or more, except when the duties and responsibilities they perform are comparable with those of their regular positions, in which case, they may be authorized to continue to collect RATA on a reimbursable basis, subject to the availability of funds; and
	3.3.2	When on vacation, sick or maternity leave of absence with or without pay for one (1) full calendar month or more.

3.4 However, officials and employees who are on authorized attendance at a training course/scholarship grant/seminar or any other similar activity, which is tantamount to the performance of their regular duties and responsibilities, may be authorized to continue to collect RATA on a reimbursable basis, subject to the availability of fund.

3.5 Officials and employees designated as Officers-in- Charge of positions entitled to commutable RATA may be authorized to collect the RATA authorized for the said positions provided it is so specified in the order designating them as Officers-In-Charge, except in the following instances;

	3.5.1	When designated in a concurrent capacity and the officials and employees so designated are already entitled to commutable RATA in their permanent positions, in which case they may be authorized to collect the difference only, if any, between the RATA of the two positions.
	3.5.2	When on full-time or part-time detail with another organizational unit of the same agency, another agency, or special project; attending a training course/scholarship grant/seminar or any other similar activity; or on vacation, sick or maternity leave of absence, for one (1) full calendar month or more.

4.0
Funding Source

In all cases, commutable and reimbursable RATA shall be paid from the amount appropriated for the purpose and other personal services savings of the agency or project from where the officials and employees covered under this Circular draw their salaries. No one shall be allowed to collect RATA from more than one source.

5.0
Responsibility of the Head of Agency

The Head of agency shall be held responsible and personally liable for any payment of RATA not in accordance with the provisions of this Circular, without prejudice, however, to refund of any excess payment by the official or employee concerned.

6.0
Saving Clause

Appropriate cases not covered by the provisions of this Circular shall be submitted to the DBM for resolution.

7.0
Repealing Clause

All circulars, guidelines, rules and regulations which are inconsistent with the provisions of this Circular are hereby repealed.

8.0
Effectivity

This Circular shall take effect on January 1, 1992.

Adopted: 1 Jan. 1992