Whereas Section 7 of R.A. 8981 otherwise known as the "PRC Modernization ACT of 2000", provides the Power, Functions and Responsibilities of the Commission.

Whereas paragraph (e) of Section 7 provides: to admit the successful examinees to the practice of the profession or occupation; cause the entry of their names on its registry book and computerized database; issue certificates of registration/professional license, bearing the registrant's name, picture and registration number, signed by all the members of the Board concerned and the Chairperson, with the official seal of the Board and the Commission affixed thereto which certificate shall be the authority to practice; and at the option of the professional concerned, ministerially issue the professional identification card, to be used solely for the purpose of identification, upon payment of the appropriate amount; x x x

Whereas to standardize the policy on the registration of professional into the registry book, the Commission has decided to adopt the following guidelines:

1. A registering professional should personally fill up all entries in the registry book and affix his/her signature and a "1x1" picture with complete nametag in it;
   
   
2. Registry sheets shall not be cut to accommodate 1 or 2 registrants in the regional offices.  If a registry sheet contains less than five (5) registrants (a registry sheet has 5 registrants) and waiting for it to be completely filled up shall delay transmittal to the central office, the incomplete registry sheet shall be transmitted to the central office for completion;
   
   
3. In cases where an initial registrant commits a typographical error in his/her entries, a correction fluid shall not be used.  Instead, a line shall be drawn across it and the correction written after or above it.  The registrant acknowledges the error and correction by affixing his/her signature at or near the corrected entry;
   
   
4. In case of amendment in the entries such as change of family name due to marriage, correction of name and/or correction of date of birth, the original entry should not be deleted, instead the amended data shall be written above it including an annotation of the resolution number granting or approving the amendment;
   
   
5. A registry book shall consist of 50 sheets only for its easy handling;
   
   
6. A registry custodian shall be assigned by each unit for an effective accounting of responsibility;
   
   
7. Only a duly authorized database encoder, who shall have his own password, shall update or cause an entry in the computerized database.  In case of two or more encoders, each shall have exclusive knowledge of his own password to access the database.  This is to preserve the integrity of the entries therein and to hold the person(s) accountable in case of discrepancy.
   
   
8. In case of discrepancy between the database and the Registry Book, the latter shall prevail unless the same be found to have been tampered with.

WHEREFORE, the Commission resolved as it hereby resolves to adopt these guidelines to insure the security and accountability in the entry of data in the Registry of Professionals.

This resolution shall take effect fifteen (15) days from its publication in the Official Gazette or in a newspaper of general circulation in the Philippines, whichever is earlier.

Adopted: 15 September 2004

 

(SGD.) ANTONIETA FORTUNA-IBE
Chairperson
(SGD.) AVELINA A. DE LA REA	(SGD.) LEONOR TRIPON-ROSERO
Commissioner	Commissioner