In line with and in furtherance of the decentralization policy of the Department and for a more efficient implementation of our Quality Assurance Program (QAP), the following quality control reports and documents relative to on-going construction and maintenance projects undertaken/implemented by the District Engineering and City Offices shall no longer be submitted to the Undersecretary of the Area concerned thru the Bureau of Research and Standards (BRS) as required under D.O. No. 55, series of 1989; instead, these documents shall be submitted up to the Regional level only:

1. Monthly Materials Reports (MMRs) which shall include the following:

a. Summary report of field tests performed
b. Status of tests
c. Work Sheets of all tests listed in (a)
d. Test Reports on concrete samples
e. Inspection Reports/Certifications pertaining to quality control
f. Work Sheets for concrete and asphalt mix design including adjustments made during construction
g. Materials Quality Control Progress Report

2. Contract Documents including a copy of the Contract, Plans and Specifications
(to be submitted prior to the start of the projects)

3. Change or Extra Work Order that will affect the minimum testing requirements
(to be submitted upon approval of the order)

However, for projects implemented by the Project Management Offices (PMOs) and Regional Project Management Offices (RPMOs) of the Department [e.g. pump priming projects that typically involve numerous regular and/or special items of works (SPLs), utilization of new products/technologies, relatively large project contract amount (in Millions of Pesos), and considerably longer contract time/duration (one year or more) all the above-mentioned quality control reports/documents for the projects henceforth should be submitted to the BRS for evaluation, monitoring and file purposes.

The task of reviewing/evaluating the accuracy, veracity and timeliness of the aforementioned quality control reports/documents has been assigned/delegated to the Quality Assurance Units (QAUs), which will be included and considered as crucial parameters/criteria in the Annual Rating of Quality Control in Project Implementation of the Regional/District Offices. As such, the concerned Regional Offices must have complete records or copies of said documents on file, specifically at their respective Materials Quality Control and Hydrology Division (MQCHD), readily available at all times for the conduct of the regular quarterly QAU project inspection/assessment.

The concerned Regional Offices shall submit to the BRS within the first week of each month the hereto-attached prescribed Form on Monitoring of Quality Assurance (QA) Implementation by the District Engineering and City Offices in DPWH Infrastructure Projects indicating vital data/information obtained from the project documents that are strictly required under other pertinent policies/issuances of the Department.

This Order supersedes D.O. No. 55, series of 1989 and shall take effect immediately.

Adopted: 26 March 2010

(SGD.) VICTOR A. DOMINGO
Acting Secretary